Drug Inventory Management System – Nelito Systems Ltd.

  • Written by eINDIA
  • October 16, 2012 at 9:06 am

  • Project Category : Health ::
     Innovation by a Healthcare Provider

    Details of the Applicant:

    Name: Srinivas Gandham
    Designation: Dy. General Manager
    Organization: Nelito Systems Ltd.
    Address: 205-208, Bldg No. 2, Sector 1, Millenium Business Park, Mahape,
    City: Mumbai
    State:
    Maharashtra
    Country:
    India
    Website :
    www.nelito.com

    Details of the Agency implementing the Project/Initiative:

    Name of the Organization: Maharashtra State Public Health Department
    Address:
    Directorate of Health Services, 6th Floor, Arogyabhavan, St. Grorge Hospital Compound, Mumbai.
    City: Mumbai
    State: Maharashtra
    Country:
    India
    Head of Organization: Sanjay Kamlakar
    Website: www.maha-arogya.gov.in/

    Details of Programme /Project/Initiative:

    Brief Description:

    Brief description of the programme/project/initiative (Maximum word limit of 150 Words Medicine Inventory management system is a comprehensive online system which gives detailed information about medicine from procurement to consumption by end user. Application has modules like Purchase Order, Receipt, Distribution, Medicine provider, Medicine Acceptor,Stop Use,Indent,Dispose,Stock Audit,Stock Upload Add/Remove,Sampling, Rejection, Return, Wastage,My Annual Requirement and Reports

    Why was the project started:

    The Public Health Department (PHD), Government of Maharashtra provides free medical healthcare services to the citizens spread across the state. The services are offered through 1816 Primary Health Centres (PHCs), 365 Rural Hospitals, 79 Sub District Hospitals, 23 District Hospitals, 8 women hospitals, 5 TB Hospitals, 4 Mental Hospitals and 2 Super-Specialty Hospitals. Considering 100-odd additional medical centres, the total comes to around 2500 institutions. Approximately 1500 types of items (medicines, consumables, disposables, lab reagents, chemicals, small instruments etc.) costing Rs.200 crores per year are used for the treatment of patients. PHD desires to maintain sufficient stock of all the essential items in the various institutions. Towards this end, PHD wishes to implement a web-based application for recording all the transactions (purchase, receipt, distribution among others) regarding all the items.

    Objective:

    To develop an online user friendly application to track all the transactions (purchase, receipt, distribution among others) regarding all the items and increase their efficiency by leveraging the power of Information Technology

    Target Group: Pharmacist from 1816 Primary Health Centers (PHCs), 365 Rural Hospitals, 79 Sub District Hospitals, 23 District Hospitals, 8 women hospitals, 5 TB Hospitals, 4 Mental Hospitals and 2 Super-Specialty Hospitals. Along with these there are users from Deputy directors office, Directors office. All these users are employees of Maharashtra State Public Health department.

    Geographical Reach within India: This application can be accessed from any location through internet with a valid user name and password.

    Geographical Reach outside India:This application can be accessed from any location through internet with a valid user name and password.

    Date From which the Project became Operational: 10-2-2012

    Is the Project still operational?: Yes


    List 5 Innovations of programme/project/initiative:

    1. Data available is actual runtime data so can be used in answering all kinds of questions there is no need to generate a separate request as this process takes lot of time.
    2. It’s an online application which can be used without any dependency.
    3. User friendly interface and workflow makes application easy to understand.
    4. Advance controls used makes page loading fast even after a heavy calculation/Processing.
    5. Highly secure application which monitors the login activity of each user.

    List 5 achievements of the programme/project/initiative:

    1. More accurate data is available at any point.
    2. Reduction in the documentation work.
    3. Usage monitoring makes users more cognisant about work.
    4. A systematic workflow makes easy understanding of inventory system.
    5. All the users became more tech savvy

    List 5 Key challenges faced while implementing the project/programme/initiative and how they were overcome:

    1. Different types of institutes were having different work cultures and methodologies it was a difficult task to come with a common solution which fulfil the requirement of all kind of users.
    2. We have done lots of meetings with users to understand the current workflow and to convince them that how the new system will fulfil their requirement and its benefits.
    3. Initially most of the users ware not much familiar with computer so data upload consistency was not up to the mark.
    4. District level training was provided to all the users along with a user friendly user manual

    List 5 points on how the Project/Programme/Initiative can serve as a model that can be replicated or adapted by others?

    1. reports are available from central location
    2. system can be monitored from any where as its a web based application
    3. easy to understand







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