HimKosh-Integrated Financial Management System (IFMS) – Finance Treasuries Accounts and Lotteries Deptt HP

  • Project Category: Governance
    Sub Category: Financial Inclusion Initiative
    Reference No: eindia2013/awards/358

    Details of Programme /Project/Initiative:

    Brief Description: Finance Department (FD), Government of Himachal Pradesh (GoHP) has spearheaded several ICT-based initiatives for past 23 years in order to facilitate its day to day operations. However, these systems have been developed in different operating environments and platforms, resulting in several pockets of information within the State, leading to non-availability of a real time State wide (enterprise) view. In this context, the Government of Himachal

    Objective: To provide an online integrated Financial Management Information System by inter-linking receipt & expenditure data generated at treasuries and release of allocated fund by FD, HODs to their field fun

    Target Group: Internal: State Finance Department, All State Government Departments (HODs), Directorate of Treasuries and Accounts, Employees, Pensioners, Drawing an

    Geographical Reach within India: Web based solution can be accessed from any device with internet connection and web browser

    Geographical Reach outside India: Web based solution can be accessed from any device with internet connection and web browser

    Date From which the Project became Operational: 1-1-2013

    Is the Project still operational?: yes

    Five points that make the Product/Programme/Project/Initiative/School innovative

    1. Creation of Centralize database of all State Employees and pensioners which in turn facilitate th
    2. Online Budget distribution up to lowest level (i.e. DDO), hence minimizing frequency of visit of
    3. Online reconciliation of expenditure by DDOs and exchange of VLC data with AGHP
    4. All software applications are in work-flow mode with automatic alerts to concerned officials and
    5. Immediate, online and near real-time availability of data & integrated information helps at all t

    Five key achievements of the Product/Programme/Project/Initiative/School

    1. Online Budget Estimation, preparation, automatic generation of Supplementary Budget by using add
    2. Centralized solution for Salary, Pension and Budget Control on expenditure by online budget alloc
    3. All Payments through ECS /NEFT into beneficiary bank account
    4. Data mining based on domain specific parameters and Historical Data for data analysis and MIS
    5.  Investigative tools for queries related to receipt, payments, yearly salary, pension statements,

    Five key challenges faced while implementing the Product/Programme/Project/Initiative/School and how they were overcome

    1. Managing the Live data of all financial transaction and ensuring the high availability of servers
    2. Resistance to adopt change: Departmental officials were afraid to participate in transparency in
    3. Data Validation related to employees & Pensioners: Although Data entry done by officials of treas
    4. Training requirements: Due to wider scope of project, the number of employees to be trained on th
    5. Coordination among stakeholders: IFMS demanded coordinated effort between different stakeholders

    Five points that make the Product/Programme/Project/Initiative/School replicable

    1. All the services are provided with online applications, can be adopted by others.
    2. Solution provided as per H.P. Financial Rules applicable to all departments
    3. As per GoHP Office Manual April 2011, it is mandatory for all departments to replicated standard
    4. The Model is self-sustainable as the Project execution has been carried out by NIC State Centre w
    5.  The IFMS empowers the end user with right information, reaching the right persons in the right fo

    Five points to elaborate on the scalability of the Product/Programme/Project/Initiative/School

    1. All the software applications are hosted on robust NIC web-server with scalable databases. Disast
    2. Access to online applications is through NICNET/ Himachal State Wide Area Network which has high
    3. The software application is web-based and security audited to handle a number of transactions sim
    4. Standardization of Codes, Forms, reporting Format, issuance of employee code from treasuries, ele
    5. The project is self-sustainable and the only application exists in the State with centralized dat

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